A functional job analysis is the cornerstone of a useful job description which ultimately will result in better hiring of new employees.
There are a number of elements to a functional type of job analysis but they can be categorized in 4 sections, the classification elements, the requirement of the positions, the requirements of the employee and the definition of success. I would encourage you to spend the time necessary to make this as useful as possible. It will pay dividends for years to come.
Generally there are 3 types of people who should be involved in the analysis,
HR's role is to create the document including legal template information. The direct supervisor is the person who defines the position requirements and suggests employee requirements. Finally, it is always a good idea to have a couple of successful past or current employees who are doing the job or have done the job to gather their input on the requirements for the position.
In any company there are a number of classification elements that should be included in a good job analysis. Items in this section include;
These are elements you would find in any HR information system and they are used to classify employees. Add or remove from this list as appropriate for your company.
The position requirements of a functional type analysis for any job are the key elements of the analysis. It lays out the purpose of the position, lists what needs to be accomplished by whomever fills the position, and the chain of command for the position. In other words, this describes the what of the position. It can be divided up in any number of ways and is somewhat dependent on the nature of the position.
Functional Job Analysis Continued... Continue to part two regarding the importance of job analysis